PassionHR
  • 01-Oct-2021 to 31-Oct-2021 (CST)
  • Huntsville, AL, USA
  • Based on experience
  • Salary
  • Full Time

Company offers a comprehensive benefits package


PROTOCOL SPECIALIST

A small, innovative technology business that focuses on providing their Department of Defense (DoD) customers with efficient, cost-effective, innovative solutions in the areas of data management, software engineering, system engineering, test and evaluation support, information technology, and information system security, is seeking to hire a PROTOCOL SPECIALIST to support operations in Huntsville, AL.

Responsibilities

Will assist in;

  • Planning all aspects of visits by Distinguished Visitors (US & foreign governments), VIPs (general, flag officers, high ranking civilian employees of DoD)
  • Planning visits for various tenant activities on Redstone Arsenal, Industry Based Partners & the community
  • Providing administrative, protocol, and event management support to the Command group, Board of Directors, and Program Directors, including military protocol and meeting support for award ceremonies, retirements, and internal agency events
  • Planning all support activities involving visiting dignitary including transportation (ground &/or air), billeting, social functions, official ceremonies, luncheon/dinner reservations and arrangements, official office calls, briefings, conferences, & official tours
  • Coordinating reservations/ arrangements for facilities, speakers, guest list, invitations, seating arrangements, flags, decorations, menu selections
  • Following protocol and event management activities including site selection, event design, and event set-up/clean up, provide on-site administration and logistics for meetings, conferences and events
  • Preparing official itinerary for visitors ensuring all arrangements for escort service, meetings, & transportation have been properly coordinated and all responsible parties advised
  • Interpreting and applying national and international rules, procedures and directives prescribing traditional and formal diplomatic customs, courtesies and etiquette accorded to visiting dignitaries
  • Briefin Director, Deputy Director &/or Chief of Staff concerning the special plans and procedures pertaining to visits of high-ranking, distinguished guest and dignitaries
  • Participating in required planning meetings
  • Werkly tracking of VIP visit listings
  • Coordinating arrangements &/or changes with responsible officials and counterparts at various local Protocol Offices and across the country or other similar high level offices in the government or private sector
  • Reviewing detailed plans to ensure consistency with established policies and procedures
  • Ensuring at all times that the highest degree of official recognition is accorded each visitor, and presentations and tours are commensurate with the visitor's security clearance
  • Maintaining historical files on visits, awards, ceremonies and presentations conducted
  • Reconciling various internal calendars with the senior installation protocol offices to eliminate conflicts (Holiday Reception & various military ceremonies)
  • Planning/ coordinating official social functions for the organization (SDM & AUSA functions)
  • Coordinating local security activities to arrange base access and restricted area badges for visitors
  • Registration for multiple external conferences with large numbers of attendees, operate audio and video systems in multiple conference rooms, and provide Video Teleconferencing support
  • Driving distinguished visitors in/out of restricted areas and the local community

Required Skills:

  • Active Secret clearance
  • Protocol &/or Event Management experience
  • Strong written & verbal skills
  • Experience working in a team environment
  • Travel: 10-20%

Required Experience:

  • Bachelor's Degree
  • 3+ years of related experience

EOE:Disabled/Vet

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